COST: $1000
Each of the (72) 8’d x 10’w carpeted exhibit spaces include:
- Electricity
- One 8′ table (with 2 chairs!)
- Four booth badges (good for the exhibit hall and Wednesday night social)
- Company name and display location included in the onsite guide, mobile app, and event website
- Mobile app access
- One time approved use registration list with contact information about 2 weeks prior to the conference (when late rates go into effect)
NEW for 2026 – Add on 1/2 page or 1/3 page advertisement in the attendees’ Onsite Guide!
- 1/2 page: 4″ wide x 3.375″tall, cost: $350
- 1/3 page: 4: wide x 2.25″ tall, cost: $250
Exhibitor Registration opens Feb. 4th.
EXHIBIT HOURS
10:00AM – 5:00PM WEDNESDAY, April 15
8:00AM – 3:00PM THURSDAY, April 16
Booth space does not include educational sessions or meals.
Meals can be purchased as an add on to your booth.
BOOTH RAFFLES
Each exhibitor providing a raffle prize is responsible to do their own drawing at their booth and it is the exhibitors’ responsibility to notify the winner and get the prize provided into the hands of the winner. Make sure you are requesting emails and cell numbers! Each exhibitor will have access to the Mobile App to post on the activity feed. As per WA State Liquor Laws, NO ALCOHOL is permitted as a give away. Please do not include alcohol in a gift basket or as a give away, you will be asked to remove it.
BOOTH SHIPPING / ORDERS
The Hilton Vancouver does not accept freight from vendors. Please ship any freight to Bear Event Services for transport. Click here for details and the order form.
BOOTH SET UP
Tuesday, April 14, 5:00pm – 8:00pm
Wednesday, April 15, 8:00am – 10:00am
BOOTH STAFF
Names must be submitted by March 31, 2026 to receive a personalized badge. Badge prints and reprints will not happen onsite, instead anyone needing a badge will receive a generic “Exhibitor” badge. If there is a change to your booth staff after registering and before March 31, 2026, please contact Grace Richardson, Grace.Richardson@deainc.com the exhibits coordinator.
BOOTH TEAR DOWN
Thursday, April 16, 3:30pm – 6:00pm
CANCELATION POLICY
Click here to download the exhibit floorplan.
Please note, space is not too scale and APWA reserves the right to shift or relocate booths as necessary for the purpose of electrical drops or fire code.
Onsite Marketing Opportunities
ADVERTISE IN THE ONSITE GUIDE:
Add-on a 1/2 page or 1/3 page advertisement in the onsite guide with your exhibit space to have your message in attendees’ hands! This is a great way to help drive booth traffic, but quantities are limited!
1/2 page: 4″ wide x 3.375″tall, cost: $350
1/3 page: 4: wide x 2.25″ tall, cost: $250
MOBILE APP:
Enhance your exposure as an exhibitor with the use of the conference mobile app.
BOOTH COMPETITION:
As an exhibitor for the APWA WA Conference, show off your creativity in a variety of ways at your booth and increase your booth traffic. There will be a booth competition with a panel of judges that will vote on your exhibit. Categories include: People’s Choice: Consultant, People’s Choice: Supplier, and Best of the Best! Winning companies will receive $100 off future exhibit space, to be used within one year!
Questions about Exhibiting?
Contact: Grace Richardson, Grace.Richardson@deainc.com
