Exhibitor Benefits

Indoor & Outdoor Space Available

Indoor only exhibit space: $850

Indoor AND outdoor ROADeo exhibit space: $1100

Outdoor ROADeo only exhibit space: $250

Each Indoor 8′ x 10′ Carpeted Space Includes:

Electricity
One 6′ table (with 2 chairs!)
Two booth badges (good for the exhibit hall and Wednesday night social)
Company name and display location included in the onsite guide, mobile app, and event website
Mobile app access

Exhibit space does not include educational sessions or meals. Meals can be purchased as an add on to your booth.

Outdoor ROADeo Only Exhibit Space Includes:

Parking area for your equipment – we’ll work with you on the size of equipment and space needed
Four booth badges (good for the exhibit hall and Wednesday night social)
Company name and display location included in the onsite guide, mobile app, and event website
Mobile app access

Exhibit space does not include educational sessions or meals. Meals can be purchased as an add on to your booth.

EXHIBIT HOURS

10:00AM – 5:00PM October 15
Networking breaks in the exhibit hall!

8:00AM – 3:00PM October 16
Networking breaks in the exhibit hall!

SET UP

October 14, 5:00pm – 8:00pm
October 15, 8:00am – 10:00am

TEAR DOWN

October 16, 3:30pm – 6:00pm

Exhibit Policies

BOOTH RAFFLES

Each exhibitor providing a raffle prize is responsible to do their own drawing at their booth and it is the exhibitors’ responsibility to notify the winner and get the prize provided into the hands of the winner. Make sure you are requesting emails and cell numbers! Each exhibitor will have access to the Mobile App to post on the activity feed. As per the Convention Center and WA State Liquor Laws, NO ALCOHOL is permitted as a give away. Please do not include alcohol in a gift basket or as a give away, you will be asked to remove it.

BOOTH STAFF

Names must be submitted by September 22, 2025 to receive a personalized badge. Badge prints and reprints will not happen onsite, instead anyone needing a badge will receive a generic “Exhibitor” badge. If there is a change to your booth staff after registering and before September 22, 2025 please contact Grace Richardson, Grace.Richardson@deainc.com the exhibits coordinator.

CANCELATION POLICY

Cancellations for a full refund are eligible until September 15, 2025. All cancellations must be made in writing to Grace Richardson, Grace.Richardson@deainc.com by September 15, 2025.

All booths must be paid in full by September 15, 2025 or risk losing their space. Any no shows will be treated as a cancellation and not eligible for a refund.

Onsite Marketing Opportunities

MOBILE APP:

Enhance your exposure as an exhibitor with the use of the conference mobile app.

BOOTH COMPETITION:

As an exhibitor for the APWA WA Conference, show off your creativity in a variety of ways at your booth and increase your booth traffic. There will be a booth competition with a panel of judges that will vote on your exhibit. Categories include: People’s Choice: Consultant, People’s Choice: Supplier, and Best of the Best! Winning companies will receive $100 off future exhibit space, to be used within one year!

Questions about Exhibiting?

Contact: Grace Richardson, Grace.Richardson@deainc.com